May 3, 2023
Hello all FSA members:
A reminder to mark your calendar for this year’s Annual General Meeting:
Wednesday, May 24, 2023
B101 hybrid (with Zoom option)
10:00am to 1:00pm (3 hrs) with lunch to follow
REGISTER HERE: https://www.eventbrite.com/e/fsa-annual-general-meeting-tickets-616577719557
*If attending in-person, please bring photo ID. You will be asked to sign-in at the front door.
ZOOM INFORMATION:
Zoom link:https://us06web.zoom.us/j/89157973634?pwd=RWJXSUQ5ZWh3eURrMWU1QzJxSW9hdz09
Meeting ID: 891 5797 3634
Passcode: 20230524
*Due to the confidential nature of this meeting, your full name (first and last) must be displayed in Zoom so the host can verify your identity. Those who do not have their full name displayed in Zoom will be removed from the meeting.
A memo from UFV President James Mandigo permitting FSA members to leave work to attend this meeting is attached. UFV-FSA Collective Agreement, Article 2.5(b) “Association Activities”: “In any one (1) contract year, all members of the Association shall be allowed to attend up to two (2) general meetings of the Association during UFV hours.”
Election of Officers
Job descriptions and committee terms of reference can be viewed at https://www.ufv-fsa.ca/general_meetings_and_elections.
The following EXECUTIVE POSITIONS are up for election this year (11 vacancies). Terms are 2 years unless otherwise stated. Members holding released positions are compensated at the rate of their regular UFV compensation. Note: 1 course release is equivalent to approximately 5 hours per week.
- President (fully released)
- Member Engagement Vice President (2 course releases)
- Grievances Vice President (2 course releases)
- Faculty Chief Steward (fully released)
- Secretary-Treasurer (2 course releases)
- Gender Equity Representative (1 course release available)
- Non-Regular Employees Representative (1 course release)
- Social Committee Chair ($1,500 annual stipend)
- Human Rights & International Solidarity Representative* (1-year term) (1 course release available)
- Decolonization, Reconciliation, and Indigenization Representative* (1-year term) (1 course release available)
- Occupational Health & Safety Co-Chair* (1-year term) ($500 annual stipend)
Training and support are available for all positions. All positions are 2-year terms, commencing June 1, 2023, unless otherwise indicated. Positions listed as 1-year terms is a temporary measure for 2023-2024 to ensure compliance with staggered executive terms as outlined in section in the FSA Constitution and Bylaws section 4.2(c) “Appointment and Removal of Directors and Officers and Their Duties and Powers”.
The following COMMITTEE POSITIONS are up for election this year (29 vacancies). Terms are 2-years unless otherwise stated.
-
UFV-FSA Joint Occupational Health & Safety Committee (JOHSC)
- 2 Abbotsford vacancies
- 1 Abbotsford vacancy* (1-year term for 2023-2024)
- 1 Clearbrook vacancy
- 5 Chilliwack vacancies
- 6 Alternates (3 for Abbotsford, 3 for Chilliwack)
-
UFV-FSA Joint Professional Development Committee (JPDC)
- 1 Academic Support Faculty Vacancy
-
FPSE Academic Governance Committee Representative
- 1 Vacancy
-
FPSE Pension Advisory Committee Representative
- 1 Faculty vacancy* (4-year term)
-
Fraser Valley Labour Council
- 11 vacancies
Nomination Instructions (Submissions & Deadlines)
Email nominations will close at 4 pm, May 23, 2023. Late submissions will not be accepted.
- Ensure both the nominator AND nominee have filled out the appropriate sections in the nomination form.
- Click the “Email Submit” red button on the bottom right of the form. This will prompt two emails to be sent (one to [email protected] and one to [email protected]).
If you have trouble with the form, you can write an email with your nomination to [email protected].
Email MUST include:
- Nominator's full name
- Nominee's full name
- Executive position being nominated for
- Copy the nominee on the email. Nominee MUST reply to [email protected] before the deadline to accept the nomination for it to be validated.
All nominees (including names of nominators) will be posted on the FSA website at the time they are received. Only validated nominations received by May 15 will be included in the AGM agenda package (to allow time for printing). A final call for nominations will be completed at the AGM.
Candidate Statements
Nominees for contested positions will have the opportunity to provide a 3-minute verbal statement at the AGM and will have the opportunity to provide a written statement prior to the election period. Statements must be emailed in PDF or MS Word format to [email protected] no later than 4pm, Thursday, May 25, 2023.
All statements will be posted on the FSA website together after 4pm, Thursday, May 25, 2023 and in the format they are received. Late submissions and/or changes will not be accepted.
Voting & Elections for Contested Positions
An election for contested positions (if necessary) will take place by electronic ballot May 29, 30, and 31. Ballots will be emailed to valid member UFV email accounts. In-person electronic polling stations (using an FSA computer) will be set up at the Chilliwack (A1316) and Abbotsford (B344) campus for elections from 9am–5pm. In-person voters must bring valid photo ID.
Register on the FSA Website
If you haven’t yet registered for member-only access on the website, visit https://www.ufv-fsa.ca/get_registered to sign up. Contact [email protected] if you need assistance.
Thank you and we hope to see you at the AGM this year!
University of the Fraser Valley Faculty & Staff Association
33844 King Road, Abbotsford, BC V2S 7M8
Building B | Room 344
Direct Tel: 604-854-4530
Toll-Free: 1-888-504-7441 local 4530
Fax: 604-853-9540
[email protected]
www.ufv-fsa.ca
